HR Administrator Job Description Template | keka human resources (2023)

We are looking for a dynamic Human Resource Management (HRA) Manager to lead, direct and manage day-to-day HRA operations for our ____________ location. You act as the first point of contact for HR questions from employees and external partners. You will also deal with human resource services, regulatory compliance, and employee relations, among other things. You are expected to:

  • Develop and manage workforce plans and procedures related to the company's workforce.
  • Plan, organize and control the activities and actions of the HR department.
  • Contribute to the development of the goals, objectives and systems of the HR department.


Your primary job responsibility will be to oversee and direct the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training and development. In addition, you support business operations by managing staff; planning, organizing and running the administrative system.

Other primary administrative functions include overseeing the up-to-date maintenance of personnel files, proper management of HR documents such as personnel files and onboarding guides, and updating internal databases. The ideal candidate should have experience with human processes and be able to handle multiple administrative tasks with ease.

Ultimately, you need to be able to ensure that the HR department supports employees while complying with labor and labor laws.

  • Recruitment and retention
  • Developing and supervising the recruitment process.
  • Preview jobs before posting, view resumes, conduct telephone assessments, coordinate interview teams, participate in interviews with candidates
  • Ensure the collection and recording/archiving of candidate documentation.
  • Oversee the involvement of state office staff and manage the orientation and departure process of new employees.
  • Compliance and Registration
  • Review the Employee Handbook annually and recommend any necessary changes due to changes in local conditions or labor laws.
  • Manage the weather systemfor the position, ensuring timely submission, approval, accuracy and record keeping.
  • Compensation and Benefits
  • Track pay and ensure internal fairness, compliance and benefits.
  • Easejob analysis and job description update.
  • Salary and budget
  • Coordinate with the head of finance when preparing the monthly salary.
  • Advises the Country Director on appropriate staffing and assists in budget preparation.
  • Reviewing final employee payments for accuracy and compliance with labor laws.
  • Keep track of office supplies and purchases of new supplies while keeping budget constraints in mind.
  • administration
  • Ensuring the smooth running of all administrative functions in the state office.
  • Oversees all travel and hotel arrangements for staff and visitors, including visas and work permits, as required.
  • Training, development and performance maintenance
  • performed by the employeeFormation and developmentand make recommendations.
  • Oversee the coordination and implementation of annual performance reviews.
  • Work relationships
  • Training, advising and disciplining employees.
  • Work with senior management to pragmatically resolve employee relations issues.
  • Investigate employee relations issues and work to ensure that HR decisions are consistent and fair.
  • Initiate, coordinate and implement systems, policies and procedures.

What does it take to become an HRA manager?

HRA managers must possess excellent decision making, strategic thinking, leadership, interpersonal and ethical skills. However, apart from these traits, you must be well trained in your field. You have a bachelor's degree and experience in human resources and demonstrable experience as an administrative manager.

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  • Master's degree in Human Resources or related discipline or equivalent combination of education and experience.
  • Minimum of 7 years of experience in human resources.
  • You should be familiar with the laws and regulations for individual countries that regulate human resources.
  • Ability to work with managers in pragmatically evaluating complex problems.
  • Ability to define problems, establish facts, analyze situations and make decisions.
  • Excellent written and oral English and local language skills.
  • Ability to interact and manage employees at different levels.
  • Strong understanding of confidentiality related to HR.
  • Proficient with MS Office including Word, Excel and Outlook.
  • Excellent organizational and multitasking skills.
  • Team player with leadership qualities.

Type of employment: permanent employment, full-time

Compensation – according to industry standards.

Examples of job descriptions

#1 red company

As an HR manager, you'll be at the intersection of HR and front-line business operations to provide strategic and tactical solutions that improve employee experience and business team performance. The Human Resources Manager implements and influences employee-oriented programs and processes for specific company teams. You will participate in and resolve questions and situations on a wide variety of HR topics, including employee relations, performance management, benefits, benefits, onboarding, policy administration, and employment law compliance. We are looking for someone who deeply integrates with the business teams and provides support in a variety of areas, while always being a walking example of the Red Ventures culture.

What are you going to do:

  • Provide comprehensive HR support as the first point of contact for 150-250 associates in the Atlanta sales center operations, primarily sales professionals and first-line sales managers.
  • Collaborate with sales and operations teams to implement performance management tactics in areas such as sales performance, call handling, and employee attendance.
  • Manage and resolve employee relations situations, including investigating issues, using VR policies and practices to determine outcomes, and working with employees and management to provide appropriate solutions.
  • Collaborate with sales leaders to assess and develop talent within customer groups and provide valuable insight into determining employee potential and readiness for promotions or job transfers.
  • Assists employees with routine HR needs, including answering questions, support and administration of leave, benefits and payroll.
  • Actively provides HR advice to business partners through regular touchpoints, operational team meetings and ad hoc meetings.
  • Facilitates training for business teams on topics such as leadership and management skills, onboarding and engagement, and other HR-related initiatives.
  • Implement HR programs and processes for business teams across the company.

What we're looking for:

  • Bachelor's degree in Human Resources, Business Administration or related field or a combination of equivalent work experience
  • 5+ years of experience as an HR manager supporting exempt and non-exempt employees
  • Experience and exposure to various aspects of human resources, including employee relations, benefits, payroll, performance management, leadership development, and learning and development.
  • Using Workday as the primary ERP system
  • Comfortable in a fast-paced, frequently changing environment: Must be able to multitask and prioritize quickly.
  • Good knowledge and application of federal and state employment laws.
  • Analytical skills and the ability to interpret data, identify trends and recommend multiple solutions.
  • Strong team player and ability to function in a matrix co-leadership environment
  • Competitive spirit: Our artists are motivated, goal-oriented and always up for a challenge.
  • Sense of humor and ability to have FUN! At RV, it's a tenet of our culture that we work hard, play hard, and have fun along the way.

Even better: PHR certified

O name:

Founded in 2000, Red Ventures is a growing portfolio of digital companies that unites consumers and brands through integrated e-commerce, strategic partnerships and many private label brands, including Bankrate, and Headquartered in South Charlotte, NC, Red Ventures has more than 3,000 employees in offices in the US, as well as in London and Sao Paulo. For more information, visit

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Allconnect provides customers with a single convenient source for comparing and connecting integrated media, broadband, home security, energy and environmental products. Allconnect services are available at, through utilities serving more than 50 million households, and through affiliates. Through more than 20 million consumer touchpoints per year, the company acquires customers, increases sales and ensures greater customer satisfaction among its partners. Allconnect's customer satisfaction score of 86 in 2016, as measured by the American Customer Satisfaction Index (ACSI), is the second highest of any publicly measured company in 2016.

We at Red Ventures believe that diversity makes us stronger, at work and in the world. Red Ventures is an equal opportunity employer that does not discriminate against any employee or applicant based on race, religion, color, creed, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status , pregnancy or any other basis protected by law. Employment with Red Ventures is based solely on individual merit and qualifications.


#2 United Technologies

Country: United States of America

Location: HAL02: Aerostructures-Foley 1300 West Fern Ave, Foley, AL, 36535 US. UU.

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At Collins Aerospace, we are committed to relentlessly tackling our industry's toughest challenges, all to redefine aviation.

We are seeking a Deputy Director of Human Resources, Site Manager for our Foley, AL. position within the Collins Aerospace Aerostructures business unit. You manage approximately 1000 employees and manage a team of 4 HR professionals. . You will work in a matrix organization that promotes employee engagement, inclusion and diversity initiatives, leadership effectiveness, talent identification, workforce planning, organizational design, uses data analytics to drive HR business practices, and collaborates with key stakeholders to manage change. .

primary responsibilities

  • Build and maintain effective working relationships with the company to provide support in organizational matters, acting as a coach for leaders.
  • Management of leadership development and diversity programs.
  • Lead identification, selection and retention of world-class talent. Develop and execute plans for talent acquisition, development and succession planning.
  • Review companies and work with them to ensure practices support an engaging culture with the right focus on managing change in a dynamic environment.
  • Implement short- and long-term strategic HR initiatives, working with senior HR and leadership teams, to drive business results.
  • Align with HR and ensure standardization and consistency of HR policies and practices.
  • Lead the function effectively in a complex matrix environment, balancing competing priorities and engaging the right stakeholders.
  • Direct-to-employee programs designed to enhance employee communication, optimize organizational effectiveness, and increase employee engagement.
  • Work with the Communications Department to support the community relations strategy for all locations.
  • Manage compensation programs, ensuring alignment and achievement of business unit objectives. Communicate program guidelines and philosophy to the leadership team and promote understanding among employees. Ensuring EEO/AAP compliance, in collaboration with
  • Leading the continuous improvement and monitoring of HR operational excellence for the site
  • Manage, train and lead the team and communicate effectively with other HR team members outside the direct reporting chain to achieve objectives.
  • Use data reporting tools to collect and analyze information to support data-driven decision making.
  • Ensure that all applicable government regulations are followed.
  • Ensuring compliance with health, safety and health policies and applicable legal requirements.
  • Ensure compliance with UTCCode of ethicsand related policies.

Experience and qualifications


  • Bachelor's degree in Human Resources or related field and 10 years of relevant experience OR
  • Higher education in Human Resources or related field and 8 years of relevant experience OR
  • In the absence of a diploma, 14 years of relevant experience is required

basic qualifications

  • Possibility of national trips several times a year.
  • Graduation
  • Management experience of more than 2 years

desired qualifications

  • Masters
  • Experience in leading major changes
  • Experience as a manager in a large production facility.

Founded in 2018 through the combination of two leading companies, Rockwell Collins and United Technologies Aerospace Systems, we drive the industry forward through technologically advanced and intelligent solutions for the global aerospace and defense industry. Every day we think of ways to make the sky and the spaces we touch smarter, safer and more amazing than ever. Together we plan new journeys, reunite families, protect nations and save lives. And we do it all with some of the greatest talent this industry has to offer.

Collins Aerospace Aerostructures is a world leader in the design, manufacture, integration and support of nacelles, the aerodynamic structures that house aircraft engines. Our nacelle technologies improve fuel efficiency, reduce engine noise and provide critical braking power when landing aircraft. Today, our innovative gondola systems can be seen on many of the world's newest and most revolutionary commercial, regional and corporate jet platforms. And we don't stop there - we're working hard to create the next generation of gondolas that are greener, quieter and more efficient. In addition, our Engineered Polymer Products Division is a leading developer and manufacturer of advanced composite and elastomer products and high performance structures for marine applications.

At Collins, the paths we walk together lead to limitless possibilities. And the connections we make, with our customers and with each other, drive us higher and higher.

(Video) HR Generalist Job Description


#3 Transcendent managementadvies

Trascent Management Consulting, LLC is a leading global management consulting firm driving performance improvements in the corporate real estate and facility management (CRE/FM) fields.

With its growing global brand presence, Trascent is looking for a Human Resources and People Development Manager to strengthen its Operations department. In this role you will report to and work directly with the Director of Global Finance. This role will also work closely with the company's leadership team to closely align HR efforts with business objectives.

In this role, the ideal candidate will be responsible for:

  • Develop and implement employee programs that build incredible culture and increase employee engagement, morale and productivity.
  • Develop a world-class structured HR function; Collaborate with your HR team and employees at all levels of your department to advance key HR strategies in the areas of compensation, compensation and benefits, recruiting, talent development, performance management and organizational development.
  • Participate in periodic corporate strategic planning; act as the architect of human capital strategy to identify and implement the best actions to meet business requirements.
  • Stay abreast of applicable federal, state and local employment laws and ensure that the company is in compliance with all legal requirements and changes related to all personnel matters.
  • Manage the company's communications plan and provide appropriate messages to communicate changes in company policies, procedures, programs and personnel.
  • Drive our talent acquisition process and ensure the organization attracts and hires the best talent available; implement creative and cost-effective methods to find quality candidates and recommend ways to promote and improve our recruiting brand.
  • Oversee talent planning, including staffing and staffing needs, succession planning and overall talent management to ensure we have the right people to move the business forward. total prices,employment brandand HR platforms and systems
  • Provide direct and proactive HR support to managers in all aspects of talent management, performance management, employee relations, total compensation and program management.

Job requirements include, but are not limited to:

  • Bachelor's degree in human resources, business, organizational behavior or a related field.
  • Over 10 years of HR experience with increasing responsibility across multiple locations.
  • 5+ years of HR management experience with direct reporting responsibility across multiple HR functions.
  • Extensive experience in organizational development, compensation and employee relations.
  • Proven ability to lead change and thrive in a fast-paced, dynamic startup environment.
  • Must have a strong work ethic and be motivated with the flexibility to work in a remote environment - must be able to work and communicate well with senior management and colleagues.
  • Extensive working knowledge of federal, state and local employment laws in various states and internationally.
  • Knowledge of the HR system ADP and thorough knowledge of Microsoft Office (Word, Excel, Powerpoint, SharePoint).

Preferably relevant certificates:

  • Personeelsspecialist (PHR)
  • Global HR Professional (GPHR)
  • SHRM - Certified Professional (SHRM-CP)



What is the job description of a human resources administrator? ›

HR & Admin Officer responsibilities include processing employee data, updating company policies and assisting in the hiring process. To be successful in this role, you should have solid organizational skills and be familiar with HR functions. Ultimately, you will make sure all HR operations run smoothly.

Is HR administrator the same as HR assistant? ›

Whilst HR Assistant and HR Coordinators both support HR management and are considered entry-level roles, HR Coordinators generally perform higher-level tasks whereas assistants are responsible for administrative duties.

What are HR administrative skills? ›

Other important soft skills for an HR Administrator include: The ability to manage people effectively in line with organisational policies and procedures. The ability to build relationships internally and externally from the organisation. Strong ethical beliefs that align with the organisation's objectives.

What is an example of HR administration? ›

Sample HR administrator responsibilities

Forming and maintaining employee records. Updating databases internally, such as sick and maternity leave. Preparing and amending where necessary HR documents, i.e. employment contracts and recruitment guides. Reviewing and renewing company policies and legal compliance.

What is the difference between HR coordinator and HR administrator? ›

HR administrators handle the backend pieces of the HR world. Usually not external facing they help process all the paperwork/changes/etc that is generated through HR. There is tons of filing and organization that administrators usually handle. HR Coordinators are typically lower level HR employees.

Is HR administrator higher than HR generalist? ›

HR generalists are superior to HR administrators, and their duties vary based on their skill level. Human resources generalists work on people-related tasks, while HR administrators perform paper-related tasks.

What is the lowest level of HR? ›

Entry Level Positions
  • HR Intern – The intern is the bottom rung of the HR ladder, the paid or unpaid assistant who does everything from fetching coffee to set up meetings. ...
  • HR Assistant – The HR Assistant role is very similar to the intern role, except they're paid, and they're long-term.

What is the next step up from HR administrator? ›

The next step for an HR Director is the role of the CHRO. This is the HR and culture leader of an organization. They are known by many names, such as Chief People Officer, Chief of Talent, or VP of HR.

What are your 3 top priorities as an HR admin? ›

Goal Setting and Priority Setting for HR Leaders
  • Developing and implementing HR strategies and initiatives aligned with the overall business strategy.
  • Serving as a link between management and the general workforce.
  • Nurturing a corporate culture that boosts morale and encourages employee engagement.
Jul 26, 2022

How can I be an effective HR administrator? ›

10 Best HR Administration Skills
  1. Communication is Key. ...
  2. Solve Conflicts. ...
  3. Make Decisions. ...
  4. Believe is Ethics. ...
  5. Be Organized. ...
  6. Multitask daily. ...
  7. Accept the Ambiguity. ...
  8. Learn to Negotiate.
Nov 9, 2021

How is HR different from administration? ›

HR is all about managing human resources. Admin is all about managing day to day activities of the organization for eg. managing the establishment, keeping the premises safe and clean, transportation, canteen management etc.

What is the full form of HR admin? ›

HR: Human Resources

HR stands for Human Resources.

Is HR administrator a manager? ›

' HR administrators are professional administrators who function primarily on behalf of the HR department of an organisation. Some main responsibilities include maintaining and updating employee records and managing various HR documents and databases.

Is an administrator higher than a coordinator? ›

An administrator holds the highest authority in a company, while a coordinator is considered an entry-level position in management. Administrators earn an average salary of $61,647 per year, in contrast to coordinators, who earn an average of $37,628 per year.

Which HR role has the highest salary? ›

  • Chief Human Resources Officer. 2021 Median Annual Salary: $179,520. ...
  • Compensation and Benefit Managers. 2021 Median Annual Salary: $127,530. ...
  • Human Resources Manager. ...
  • Training and Development Manager. ...
  • Management Analyst. ...
  • Human Resources Professor. ...
  • Labor Relations Specialist. ...
  • Human Resources Specialist.
Jan 10, 2023

What is the highest position for HR? ›

A VP of human resource is usually the highest HR position in a company. They are responsible for running different aspects of the HR department.

What is the difference between administrator and HR administrator? ›

Since HR is also under the admin department, it is supposed to follow the policies laid down by the administration. The HR is supposed to report to the administration whereas the admin itself has to report to the corporate board of directors.

What is the progression of HR titles? ›

HR Job Titles Hierarchy

The HR titles hierarchy above is typical of many other departments with the normal 6 major levels of job titles (Chief, VP, Director, Manager, Individual Contributor and Entry-Level HR positions).

What is the new term for human resources? ›

A new title has gained popularity: People Operations Leaders. More than rebranding the HR function, People Operations Leadership demonstrates a shift in how to manage the department, where focus should lie, and what the mission of the team has become.

Which HR role is at the first level? ›

HR Operations Coordinator

Among the best entry level HR jobs is operations coordinator. This person assists with employee onboarding and separation. They also enter data into HR systems and maintain employee files.

Is HR administrator a stressful job? ›

HR administrators should possess strong written and verbal communication skills, excellent time management skills, and a passion for the company they work for. The job of HR administrator can be described at times as being high-stress, very fast-paced, and difficult.

How do I go from HR administrator to HR advisor? ›

What experience does an HR Advisor need? Most HR Advisors have usually worked within the HR sector for a few years in an entry-level position like an HR Administrator or HR Assistant. In general, most HR Advisors have between two to five years' experience of working in the human resources sector.

What are the 3 C's of HR? ›

The next time you are leading your team, focus on your mindset and decide to be a three-C leader: competent, committed and with strong character. When we do that, our employees win, and when they win, we all win. Forbes Human Resources Council is an invitation-only organization for HR executives across all industries.

What are the 4 HR strategies? ›

Examples of strategic HR functions include compensation planning, recruitment, succession planning and employee development.

What are the three pillars of HR? ›

To help you get started on the right foot, let's go over HRM basics - namely, the three pillars of HRM: strategic planning, workforce development, and performance management. These three pillars will serve as the foundation for all other aspects of your human resource department.

What are the qualities of HR admin assistant? ›

HR Administrative Assistant Qualifications/Skills:
  • Written and verbal communication skills.
  • Positive attitude.
  • Flexibility.
  • Word processing skills.
  • Spreadsheet preparation and tracking skills.
  • Calendaring skills.
  • Presentation skills.
  • Administrative writing and reporting skills.

Is HR administrative or strategic? ›

In the past, strategic HR management was an administrative function. Today, HR managers play a critical role in ensuring that the organization has the right people that help improve business performance and ensure that it delivers on its mission.

What is the difference between an administrator and an assistant? ›

There are several differences between a clerical administrator and an administrative assistant. Typically clerical administrators take on entry-level tasks, where administrative assistants have additional duties to the company, and often to one or two high-level individuals within the organization.

What is another name for HR assistant? ›

Job titles that are especially common for a Human Resources Assistant to move into include Human Resources Analyst, Recruitment Coordinator, Human Resources Advisor, Human Resources Director, Human Resources Business Partner, Recruitment Specialist, Office Manager and Payroll Specialist.

What is higher than HR assistant? ›

HR manager/HR business partner

HR managers see the organization at a much higher level than HR generalists, specialists or assistants.

Which is higher HR executive or HR assistant? ›

The human resource associate performs higher-level executive tasks, while the assistant is responsible for administrative duties, explains Indeed Career Guide.

Is an administrator higher than an administrative assistant? ›

The role of office administrator covers virtually everything as the role of assistant. The difference is that you'll have a more robust skill set and be able to take on extra responsibilities much more easily.

Is an administrator higher than a receptionist? ›

Administrative assistants have more tasks and advanced duties than receptionists, much of which is behind-the-scenes work to support the rest of the staff. Receptionists often stay in one place during the workday with light office work.

Is an administrator higher than a secretary? ›

Whereas an admin assistant is more of a decision-maker and will typically work independently, covering the responsibilities of a secretary while having the responsibility of projects. Therefore, an admin assistant's role extends further than clerical tasks and will have the ability to make judgments and decisions.

Who is HR administrative assistant? ›

Human Resources (HR) Administrative Assistants support management-level staff and perform a variety of tasks. The primary duty of an HR Administrative Assistant is to collect and manage all data pertaining to a business' employees, but they are also involved in the recruiting, hiring, and training of new employees.

What is the new term for HR department? ›

A new title has gained popularity: People Operations Leaders. More than rebranding the HR function, People Operations Leadership demonstrates a shift in how to manage the department, where focus should lie, and what the mission of the team has become.

What is the new word for HR? ›

Along with departmental name changes, job titles are moving away from the impersonal sounding Chief Human Resources Officer or Head of HR, to Chief People Officer or People Operations Manager or VP of People.

What is the highest salary for HR assistant? ›

Human Resources Assistant I Salary in California
PercentileSalaryLast Updated
50th Percentile Human Resources Assistant I Salary$49,684May 01, 2023
75th Percentile Human Resources Assistant I Salary$55,445May 01, 2023
90th Percentile Human Resources Assistant I Salary$60,691May 01, 2023
2 more rows

Which position is higher admin or HR? ›

Since HR is also under the admin department, it is supposed to follow the policies laid down by the administration. The HR is supposed to report to the administration whereas the admin itself has to report to the corporate board of directors.

What is the HR chain of command? ›

Simplified, the chain of command determines who reports to who and what information gets reported to them. The HR department is an integral part of the organizational structure of a business and plays a vital role in ensuring that the business's objectives and policies are followed.

What does a human resources assistant do? ›

A Human Resources (HR) Assistant is a professional who is responsible for the daily administrative and HR duties of an organization. They assist with recruitment and record maintenance for payroll processing as well as provide clerical support to all employees.

What is the difference between HR coordinator and HR Associate? ›

The HR assistant typically completes new hire onboarding tasks or fills out paperwork for layoffs and benefits. Contrarily, HR coordinators work with management to assist them with things like labor laws or hiring and screening new or potential candidates.


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